Privacy Policy

Privacy Policy

If you've arrived here, it's a reliable sign that you value your privacy. We fully understand this, which is why we have prepared this document for you, where you will find the rules for processing personal data and using cookies and other tracking technologies in connection with using the online registration for the ESORICS2024 conference.

 

Formal information to start with – the administrator of the data is

 

Bydgoszcz University of Science and Technology

Al. Profesora Sylwestra Kaliskiego 7

85-796 Bydgoszcz

Nip: 554 031 31 07

 

In case of any doubts related to the privacy policy, you can contact us at any time by sending a message to [email protected] 

 

Short version – the most important information

We care about your privacy, but also about your time. Therefore, we have prepared a shortened version of the most important rules related to privacy protection for you.

By using our online ESORICS2024 registration store, editing your profile, placing orders, contacting us, and signing up for the newsletter, you provide us with your personal data, and we guarantee that your data will remain confidential, secure, and will not be shared with any third parties without your explicit consent.

  • We use analytical tools, such as Google Analytics, which collect anonymous information about your visits to the store, such as the subpages you displayed, the time you spent on the site, or the transitions between individual subpages.

  • We use marketing tools, such as Facebook Pixel or Google Ads, to direct advertisements to you.

  • On our website, you may sometimes provide personal data (e.g., email address or phone number), e.g., when making a purchase in our store. We may convert this data into an irreversibly encrypted identifier, which we can send to Meta Platforms (Facebook) and Google Ads. If you are a user of the Facebook platform or platforms cooperating with Google, Facebook and Google Ads will assign your activity on our www page to you. Then, this data can be used according to the Facebook or Google terms for statistical and marketing purposes.

  • Social features are available in the store, such as buttons for sharing content on social networks, like boxes, or materials embedded from external services. Using these features requires the acceptance of third-party cookies, such as Facebook or Google.

  • We use cookies so that you can use the store comfortably, and the content in the store is tailored to your interests, needs, and expectations.

If the above information is not sufficient for you, you will find further details below.

Personal data

 

The administrator of your personal data within the meaning of data protection regulations is

 

Bydgoszcz University of Science and Technology

Al. Profesora Sylwestra Kaliskiego 7

85-796 Bydgoszcz

Nip: 554 031 31 07

 

Purposes, legal bases, and the period of processing personal data

The purposes, legal bases, and the period of processing personal data are indicated separately for each purpose of data processing (see: provisions below containing a detailed description of different data processing purposes).

The Administrator, through the Service and other forms of communication, collects and processes the following personal data of Users provided during the registration processes in the Service: first and last name, residential address, email address, phone number.

Processing your personal data allows us to provide services including maintaining your account, fulfilling orders, contact related to the execution of the contract, and sending marketing information (including the newsletter).

Personal data will be stored for the duration of the contract and for a time consistent with the applicable regulations considering the limitation of claims and tax obligations.

Personal data for the processing of which you have given consent will be stored until you withdraw your consent.

In connection with the processing of your personal data by us, you have the following rights

  • the right to request access to your personal data, their rectification, deletion, or limitation of processing,

  • the right to object to processing,

  • the right to data portability,

  • the right to withdraw consent to the processing of personal data for a specific purpose if you have previously given such consent,

  • the right to file a complaint with the supervisory authority dealing with personal data protection - the President of the Personal Data Protection Office in connection with the processing of personal data by us.

  • The user has the right to inspect and change their personal data at any time, as well as to demand immediate deletion of their data by the Administrator (the "right to be forgotten").

  • Requests in the scope of processing personal data can be submitted by email to the data administrator's address: [email protected]

You can exercise the above rights according to the principles described in Articles 16 – 21 of the GDPR by contacting us at [email protected]. We may refuse you the realization of some of the rights among those indicated above in a situation where the realization of a given right would be in conflict with the legitimate purpose of data processing by us. For example, we may refuse to delete personal data contained in the order you have placed until the expiration of the claim limitation period for the contract concluded through the store.

Providing your personal data is always voluntary but necessary to create an account on the site, place an order, sign up for the newsletter, contact us, withdraw from the contract, or submit a complaint.

We guarantee the confidentiality of all personal data provided to us. We ensure that all security and personal data protection measures required by data protection regulations are taken. Personal data is collected with due diligence and adequately protected against access by unauthorized persons. Personal data is processed exclusively within the European Union.

We entrust the processing of personal data to the following entities:

 

Bydgoszcz University of Science and Technology

Al. Profesora Sylwestra Kaliskiego 7

85-796 Bydgoszcz

Nip: 554 031 31 07

 

Bank Pekao SA, Bank Address: ul pl. Teatralny 4, Bydgoszcz, Poland

 

Fundacja Pischingera

al. prof. S. Kaliskiego 7

85-796 Bydgoszcz, Poland

 

eService Sp. z o.o.

Jana Olbrachta Street 94, 01-102 Warsaw, Poland

Tax ID: PL1181477610, www.eservice.pl

 

The personal data of customers may be transferred to Google LLC, headquartered in Mountain View, California, United States. Google LLC may use this data to display ads on the website, as well as for analytical and research purposes. More information about the processing of personal data by Google LLC can be found in Google's privacy policy: https://policies.google.com/privacy

 

User account

 

By creating a user account in the store, you must provide your basic data, such as email address, first and last name, and password.

You can modify your data assigned to the account at any time using the options available after logging into your account.

The legal basis for processing your personal data contained in the user account is the execution of the agreement for maintaining an account in the store, which you conclude with the administrator based on the store's regulations.

Your personal data contained in the user account are processed for the duration of the account's operation, i.e., for the duration of the agreement for maintaining an account in the store, as mentioned above. At any time, you can decide to delete the account, which will also result in the deletion of your personal data from the database. However, remember that deleting the account does not result in the deletion of data related to orders placed through the store.

Placing an order

When placing an order through the store, you must provide your personal data necessary to fulfill the order, i.e., first and last name, email address, phone number, and delivery address for the order. You may also provide additional data, such as information about your business activity. If you have previously provided such data in your user account, then this data will be automatically proposed in the order form, although you always have the possibility to modify it.

The legal basis for processing your personal data contained in the order is the execution of the sales agreement, which you conclude based on the store's regulations.

Data provided in the order form will be saved in the store's database and will be stored there until the expiration of the claim limitation period for the contract concluded through the store. Each order is recorded as a separate item in the database. In addition to personal data, details of the order such as the date of placement, subject and value of the order, selected method of delivery, and payment are also recorded.

Invoices. If we issue an invoice for you in connection with the placed order, then for this purpose we process your personal data to the extent necessary to issue the invoice. The legal basis for processing your data in this case is the fulfillment of the legal obligation to issue an invoice. Additionally, all issued invoices are included in the accounting documentation, so your data will naturally be processed within this documentation for the period required by legal regulations.

Returns and complaints. If you withdraw from the agreement concluded through the store or submit a complaint regarding purchased products, then you provide us with data contained in the withdrawal form or in the complaint form, and we process this data to implement the withdrawal procedure from the agreement or the complaint procedure.

The legal basis for processing your data in this case is the fulfillment of our legal obligations related to the withdrawal procedure from the agreement or the complaint procedure.

Withdrawal forms and complaint forms are archived by us. The fact of withdrawal from the agreement or submission of a complaint is also recorded in the store system.

Newsletter. Through the store, you can sign up for a newsletter containing information about new products, promotions, products, and services related to the store. In order to send the newsletter, your personal data in the form of your name and email address are processed.

The legal basis for processing your personal data in the case of the newsletter is your consent expressed by checking the appropriate content checkbox when signing up for the newsletter. You can withdraw such consent at any time, resigning from receiving the newsletter.

Data are processed for the duration of the newsletter's operation, unless you resign from receiving the newsletter, which will cause the deletion of data from the database.

Email contact. When contacting us via email, you naturally provide us with your email address as the sender's address. Additionally, you may also include other personal data in the message content.

The legal basis for processing personal data in this case is your consent resulting from initiating contact with us.

Your personal data provided to us as part of email contact are processed solely for handling your inquiry. The correspondence content may be subject to archiving.

 

Cookies and other tracking technologies. 

Our store, like almost all other websites, uses cookies to provide you with the best experiences related to using the store. Cookies are small text information stored on your end device (e.g., computer, tablet, smartphone) that can be read by our teleinformatics system.Cookies allow us to:

  • ensure the proper functioning of the store as you expect,

  • remember your login to the user account with each visit to the store,

  • remember your settings during and between visits to the store,

  • improve the speed and security of using the store,

  • enable you to share content on social networks,

  • enable you to play content from external services,

  • improve the functions available to you in the store,

  • use marketing tools,

  • direct personalized advertisements to you.

You will find more details below.

 

Consent to cookies

During your first visit to the website, you are shown information about the use of cookies. Accepting and closing this information means that you consent to the use of cookies in accordance with the provisions of this privacy policy. You can always withdraw consent by deleting cookies and changing the cookies settings in your browser. Remember, however, that disabling cookies may cause difficulties in using the service, as well as many other websites that use cookies.

Own cookies. Cookies can be divided into own and those from third parties. As for own cookies, we use them to ensure the proper functioning of the store, and specifically for the following purposes:

  • proper functioning of the cart and the ordering process,

  • determining whether you are logged in or not,

  • remembering your login,

  • noting the fact of acceptance of the regulations and expression of marketing consent.

Third-party cookies. Our store, like most modern websites, uses features provided by external services, such as Facebook or YouTube.

Playing embedded YouTube videos visible on the website is associated with the acceptance of YouTube cookies.

Using the widget allowing for sharing content on social networks is associated with the acceptance of cookies from Facebook and other social networks.

Third-party cookies are also used in remarketing and statistical activities, as mentioned below.

Cookies used for statistical purposes. We use cookies to track the statistics of the store, such as the number of people visiting the store, the type of operating system, and internet browser used to browse the store, the time spent in the store, visited subpages of the store, etc. In this regard, we use Google Analytics. The information collected in this regard is completely anonymous and does not allow for your identification.

The Administrator uses cookies (cookies), i.e., small text information stored on the User's end device (e.g., computer, tablet, smartphone). Cookies can be read by the Administrator's teleinformatics system.

The Administrator stores cookies on the User's end device and then gains access to the information contained therein for the purposes of:

  • creating statistics that help understand how Users use websites, which allows improving their structure and content;

  • marketing (remarketing)

  • determining the User's profile to display tailored materials in advertising networks, in particular, the Google network,

  • ensuring the proper functioning of the Store.

It is possible to configure the web browser by the User in such a way that prevents the storage of cookies on the end device. However, in such a situation, the use of the website by the User may be hindered.

 

Cookies can be deleted by the User after being saved through appropriate functions of the web browser, programs intended for this purpose, or using appropriate tools available within the operating system used by the User.

Under these links, information about ways to delete cookies in the most popular web browsers is posted:

Firefox: http://support.mozilla.org/pl/kb/usuwanie-ciasteczek,

Opera: http://help.opera.com/Linux/9.60/pl/cookies.html,

Internet Explorer: http://support.microsoft.com/kb/278835/pl,

Chrome: http://support.google.com/chrome/bin/answer.py?hl=pl&answer=95647

Safari: http://support.apple.com/kb/HT1677?viewlocale=pl_PL

In matters not regulated by the regulations, the provisions of the Civil Code and relevant Polish laws, as well as European Union law, in particular, the GDPR (Regulation of the European Parliament and of the Council (EU) 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC).

GDPR

DATA ADMINISTRATOR INFORMATION PREPARED BASED ON ART. 13 SECTIONS 1 AND 2 OF THE GENERAL DATA PROTECTION REGULATION (GDPR)

In connection with the entry into force and the necessity to apply the Regulation of the European Parliament and of the Council (EU) 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (hereinafter referred to as "Regulation"), the owner of the internet domain presents the following information concerning the principles of processing your personal data.

The website processes your personal data for the following purposes:

to realize services offered on the website

to transfer your personal data to Bank Pekao SA ("Bank") in connection with:

providing by the Bank to the online store the service of providing infrastructure for handling internet payments (legal basis: art. 6 sec. 1 let. f) of the Regulation)

handling and settlement by the Bank of payments made by the online store's customers via the Internet using payment instruments (legal basis: art. 6 sec. 1 let. f) of the Regulation)

for the purpose of verifying by the Bank the proper performance of contracts concluded with the online store, in particular, to ensure the protection of the interests of payers in connection with their complaints (legal basis: art. 6 sec. 1 let. f) of the Regulation)

to transfer your personal data to eService Sp. z o.o. in connection with the possibility of proposing the payment for the purchased goods or service by eService Sp. z o.o. under a commission agreement covering the purchase formula and making this purchase formula available by the online store, and also for the purpose of verification by eService Sp. z o.o. of the proper performance of such commission contracts (legal basis: art. 6 sec. 1 let. f) of the Regulation).

In connection with the processing of personal data for the purposes specified in sec.2, your personal data may be provided by the online store to other recipients or categories of recipients of personal data, which may be:

Bank Pekao S.A.

eService Sp. z o.o.

In the case where the provision of your personal data by you occurs in order to transfer your personal data to eService Sp. z o.o. before concluding the sale agreement for the good (or service) purchased in the online store, the transfer of this data is a condition for concluding the sales agreement in connection with the business model of conducting activities adopted by the online store.

In the case of transferring your personal data to the Bank in connection with the handling and settlement of payments made by you to the online store via the Internet using payment instruments, providing data is required to carry out the payment and transfer the confirmation of its completion by the Bank to the online store.

In the case of transferring your personal data to the Bank for the purpose of verification by the Bank of the proper performance of contracts concluded with the online store, in particular, to ensure the protection of the interests of payers in connection with their complaints, providing this data is required to enable the realization of the contract concluded between the online store and the Bank.

In the case of transferring your personal data to eService Sp. z o.o. in connection with the possibility of proposing to you the payment of the price for the goods or service purchased by you through eService Sp. z o.o. under a commission agreement covering the "Buy with Twisto" purchase formula and making this formula available by the online store, providing this data and processing it for this purpose is required in connection with the business model of conducting activities adopted by the online store and for the realization of the contract concluded between the online store and eService Sp. z o.o.